The evaluation process is the joint responsibility of the clerk, the clinical supervisor, and the tutor.
Student Evaluation Components of This Rotation Include:
- Student’s clinical performance on wards, in clinics and in the PES (i.e. interviewing skills, knowledge of psychiatry, management, professionalism, attitude, etc.). This is based on clinical evaluations completed by supervisors in MedSIS.
- Completion of 10 MacDOT evaluations throughout the 6 week rotation. A maximum of 3 evaluations can be completed in PES by a resident, and the remaining evaluations are to be completed by the student’s clinical supervisors. Students will print a screenshot and submit to Lisa Kennedy on exam day*.
- Students will have 100% completion of the online ECE used to monitor exposure and ensure a minimum set of experiences printed and submitted to Lisa Kennedy on exam day*.
- Tutorial leader/participation evaluations
- Performance on NBME Psychiatry on-line exam
*Students must complete their MacDOTs & ECE trackers by the end of the rotation, failure to do so is a professionalism issue
1) MedSIS Mid and End of Clinical Rotation Evaluations
MedSIS will send a link to your supervisor/s for Mid-Evaluation completion at the beginning of week 3 to evaluate your progress for the first 3 weeks, and the beginning of week 6 to evaluate your End-Evaluation progress for the last 3 weeks of the rotation. If your supervisor does not receive this emailed evaluation contact Lisa Kennedy to ensure it was sent. It is your responsibility to book a time to meet with your supervisors to complete these MedSIS evaluations. Ensure you print out your online ECE tracker progress to discuss with your supervisor at each of these MedSIS eval meetings.
2) Psychiatry MacDOT Evaluations
The purpose of the MacDOT is to provide students with 'on the spot' feedback, after evaluation of a particular skill (e.g. risk assessment, evaluation of capacity). In Psychiatry, students are to complete a total of 10 MacDOT evaluations within their 6 week rotation. Although there is no 'grade' for a MacDOT, students must achieve 100% completion by the end of the rotation or the student may be provisional for professionalism. Up to 3 MacDOTs can be completed by residents while on call in the PES. The remainder are to be completed by supervisors (no residents or allied health) in the student’s clinical rotation. It is the student’s responsibility to request the completion of the MacDOT. At end of rotation students are to submit a screen shot of all 10 completed MacDOTs to Lisa Kennedy at the exam.
If you haven’t already, please download the MacDOT to your smartphone. Go to the Apple (iOS) or Google (Android) app store and search for: MacDOT and download to your device. It is your responsibility to provide the app on your phone for completion. You will be able to see feedback on the app and on the medportal dashboard. Our program tracks your progress on the medportal administrative dashboard.
Your MacDOTs must consist of one each of:
1) Mental status exam
2) Examine for medication-related side effects
3) Assess a patient’s risk of harm to self and/or to others
4) Assess a patient’s capacity to consent to treatment
AND one of either:
1) Communicate information about diagnosis, prognosis
or therapy to the patient (and/or family)(4,5)
OR 2) Provide clear discharge instructions to a patient (and/or family)
The other 6 are completely up to you.
3) Online ECE Tracker
The Online ECE Tracker is a tool for program evaluation and curriculum monitoring which includes 14 items (primary presentation, procedure and ProComp). Work on completing your ECE tracker throughout the rotation and do not leave until the end of the rotation. You must have 100% completion rate for a satisfactory completion of the rotation. This will be monitored by the Clerkship Coordinator and the Clerkship Director throughout the rotation. A print out of the online tracker must be reviewed at the mid-evaluation with the clinical supervisor, and must be completed by the end of rotation and reviewed once complete with the clinical supervisor as a confirmation that the encounters have occurred. All online ECE’s MUST be logged by the end of evaluation meeting. A copy of your completed online ECE tracker is to be given to Lisa Kennedy (for Hamilton students) at the exam.
4) Tutorial Leader/Participation Evaluations
Your Tutor will complete a tutorial evaluation for each of their students. Tutorial evaluation will be based upon:
- Knowledge, skills and professionalism (attitude) demonstrated in all tutorial sessions
- Preparation (including looking up any unresolved topics which were assigned) and participation (quantity and quality) in all tutorial sessions
- Quality of the tutorial which the student leads (format, leadership, content, objectives, MCQ’s, etc.)
- Student’s general performance on all MCQ’s across the tutorials
5) NBME Psychiatry On-Line Exam
Students will write an online NBME exam at the end of rotation and require a passing mark of >60%. Lisa will email you your exam mark when given the go ahead by the clerkship director.
Final evaluation (transcript)
The final evaluation transcript will be a compilation of the above evaluations written in narrative format, completed by your tutorial leader or the Regional Education Leader.
To successfully complete this rotation and have the final evaluation signed off by the Clerkship Director, clerks must:
- Receive a satisfactory evaluation encompassing clinical placements thru MedSIS evals, MacDOTs, and tutorial evaluations
- Maintain and complete the on-line ECE inventory in full
- Pass the NBME exam with a >60% score
The Clerkship Director will review the final assessment decision for all students.
IF you have significant issues raised on his/her clinical placement component, THEN you will:
- Receive an “unsatisfactory” for a major issue that needs urgent remediation, OR, receive “provisional satisfactory” on your transcript (for knowledge, clinical skills, or professionalism) when it is felt the issue can be remediated while you continue in the program.
- You will be referred to Academic Progress Committee (APC) and will need to appear before the committee so that a personalized remediation plan can be put into place.
IF you are unsatisfactory on the NBME exam, THEN you will:
- Receive “provisional satisfactory” on your transcript for knowledge
- Be referred to Academic Progress Committee for a file review.
- APC may decide that you can arrange to re-write the exam OR they may decide that you need to appear before the committee so that a personalized remediation plan can be put into place. No re-writes can be booked without the approval of APC.
You are strongly advised to contact your Student Adviser and Student Affairs for support if you are in one of the above situations.